Library Policies

(Policy #612.1 P March 2011)

Library Policies and Procedures

The Christian school library exists as an integral part of the education program and an extension of the classroom:

  • to provide resources for an inquiry-centred education, thus enriching the student=s understanding of God=s creation and all of life.
  • to provide a collection of works using a combination of discernment and balance as well as cultural context to foster the appreciation and understanding of literature as a God- given human activity.
  • to provide the means and methods by which students can become life-long independent learners prepared to live in a world where the Christian is surrounded by the influences of the secular media.

Role of the School Board and Program Committee

  1. The School Board has the responsibility to provide funding, staff and facilities to carry out the library program, which meets the needs of the educational program of the school.
  2. The ultimate responsibility for any books that are property of the school lies with the school board.
  3. The Program Committee is the last body of appeal for either a parent or a teacher. Its decision to maintain the status of a book or to exclude it from the school shall be binding.
  4. The Program Committee should, at regular intervals, hear reports from the Library Committee and the Librarian.

Criteria for Selection of Materials

Materials selected should:

  1. Complement the school’s curriculum and provide information in general areas of interest (both fiction and non-fiction).
  2. Reflect the Christian World view that forms the foundation of the school=s vision. Thus, materials whose over-riding theme is non-Christian such as evolutionist, New Age, atheist, etc. would be excluded. For materials with some objectionable content, a note is written in the book to read with discretion. Because there are not enough books written from a Christian perspective for research purposes, books with unbiblical content cannot be totally excluded. Novels with offensive language, violence or sexual content would be excluded. Learning resources reflecting Christian perspective shall be given high priority.
  3. Meet high standards of quality in content and presentation
  4. Be appropriate for age, subject area and reading level
  5. Meet high aesthetic and literary standards Specific Selection Guidelines

Guidelines for Referrence Material

Reference: General Encyclopaedia: should be no older than 10 yrs Other encyclopaedia update as needed Almanacs (Other statistical source) update every 2yrs Dictionaries, update as necessary

Guidelines for Fiction

Include picture books, easy readers, novels Strive for a well-balanced collection covering all literary genres: literature, modern fantasy, historical fiction, science fiction, contemporary realism, poetry, biographies.

Areas of consideration:

Educational value: Increases student’s understanding of a particular age, culture concepts and/or historical events that have significantly influenced society.

Christian World View development: Serves to open one=s frame of reference from a Christian viewpoint by revealing human needs or discovering new aspects of truth.

Faith development: Provides opportunity for developing Christian faith and commitment.

Aesthetic/artistic value: Exercises the reader=s imagination in a positive way.

Reading enjoyment: Appeals to a reader=s sense of healthy enjoyment.

relevance – corresponds to the curriculum

current – is up-to-date

well-rounded – comprehensive collection of resources in a broad range of experience and viewpoints, suited to the reading level of students.

Sufficient – quantity to meet the demand placed upon it be classroom use in variousareas of study

Other Media

Magazines:a variety of magazine subscriptions would include titles in language arts, science and current events for various age levels.

CD-ROMs: When appropriate and cost-effective, CD-ROM research tools may be purchased, eg encyclopaedia, books on CD-ROM. (See Computer lab policy for further information.)

Internet: These guidelines are handled in a separate Internet policy document. See computer lab policy.

Selection Responsibility

The School Board delegates the responsibility for the selection of learning resources to the Library Committee in consultation with the staff. The Principal should encourage ongoing interaction and cooperation between teachers and the librarian so that the library program becomes an extension of the classroom, and so that teachers and the librarian become partners in the overall instructional process.

Library Committee Policy


The Library committee shall strive to meet the objective of the Library Program by: 1. Supervising the entire collection of books and materials 2. Supervising the selection of books and materials 3. Encouraging and supporting a program of library education developed and implemented

by the teaching staff according to the objectives of the policy 4. Keeping informed of ongoing developments in school library administration 5. Reviewing complaints concerning challenged material, and recommending action 6. Keeping the teaching staff informed on library issues on a regular basis. 7. Forwarding a proposed budget for the following year.


Meetings are to be called at least three times per year. Meetings may be called by the librarian, administration or any member of the committee if he or she feels that it is justified.


The Library Committee shall consist of: – librarian – two society members (preferably one from the Program Committee) – one teacher – one administrator


The Library Committee shall be responsible for:

  1. Electing a chairperson and a secretary annually during the first meeting of the new school year, all members of the committee being eligible for executive positions; the school bookkeeper will manage finances.
  2. Meeting at least three times a year
  3. Giving all members of the committee the right to vote on motions, the chairperson; casting the deciding vote in case of a tie.
  4. The Librarian will provide a report at each meeting of the Library Committee, including money spent, books purchased, any concerns, etc.
  5. The committee will only deal with issues that relate to the mandate above.


Librarian Assistant C Librarian —- Library Committee B Administration ——Program Comm.